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Document Management Software Development
With the help of custom document management systems (DMS) businesses go paperless and securely manage all their documentation throughout the overall lifecycle from uploading to storing, delivery, and archiving.
Our digital document management solutions are purpose-built to automate routine work.
Functions
Document management system functions
We deliver custom document management software that includes systemized data management tools and provides complete visibility of the company’s workflow and employees’ productivity. DM systems may include but are not limited to the following functions:
01
Workflow
Workflow automation streamlines the document management process by routing the documents to their destination. It also allows creating automated reports, assists in task assignment, revisions and approvals, notifications, and other vital workflow components.
02
Storage
Document management software allows storing documents and metadata, thus providing intelligent searching, indexing, and data management. Also, electronic versions of documents integrated into the DM system significantly reduce the amount of paper in the office.
03
Retrieval
This function offers intelligent search by using specific parameters and metadata. It allows changing document format and provides centralized access from the desktop.
04
Versioning
Version control provides access to the revision history, which is important in the process of constant user collaboration. This function allows the user to see all the document changes, compare versions, reverse editing, and accept the changes.
05
Security
A DMS ensures more flexible security control over the documents. Such systems give access to data by granting permissions for a document, folder or dedicated workspace.
06
User dashboard
We build DM systems that include a workflow and document inbox, alerts and notifications, chats and follow-
ups, reports , and other inbuilt components (calendar, email) combined as a virtual dashboard.
Services
We offer the following DMS development services
01
Custom DMS development
EffectiveSoft seasoned experts tailor the specific requirements of a business to build robust and highly scalable electronic document management software that can be easily accessed from various devices.
02
DMS integration & customization
We integrate digital document management systems with any third-party software: ERP, CRM, extranet, intranet, and other production and productivity systems. Integration makes a DMS a vital component of any process, not just a side system for document management. As a part of the integration service, we also offer customization of the out-of-the-box DM systems (Documentum, Sharepoint, etc.).
portfolio
Featured projects
Tech stack
Technologies we use
