Management tool for real estate deals

Our client is a leading U.S.-based independent brokerage company, offering comprehensive commercial real estate services. With a growing base of real estate agents, it became challenging for the company to manually track and manage their deals and transactions. They required a system that would simplify the process of registering and keeping records on deals, tracking payments, and calculating commissions.

The client turned to EffectiveSoft as their long-term reliable IT partner to create the solution.

Based on the client’s functional and design requirements, we developed a web application for easy and efficient management of real estate deals. This tool allows users to:

• Register deals on commercial property sales and leases in the system, edit and archive them, and export or import data via CSV.
• Search for deals, filtering by asset class, deal type, region, and square footage, along with advanced filtering options like commencement date, tenant and property name, and price per square foot; save filter settings for further efficiency.
• View deals in list and map modes; select deals in list mode and export them to PDF.
• Calculate commissions and receivables from the deals and process payments based on these calculations.
• View information about the most recent deals on the dashboard page.

The system consists of four key components

Admin

The admin component includes a database of all users, detailing their roles, statuses, and other profile information. User access to specific system components is determined by their assigned permissions.

Deals

In this component, agents register and enter information about deals, including deal type, property type and address, parties to the transaction, and third parties subject to commission payments.

Research

The research module stores deal metadata, party details, lease or sale information, billing data, and agent splits. Deals are marked as “accept” or “dead.”

Accounting

This module allows users to change the status of deals to “contingent” or archive them, while also tracking and processing payments and commission, which are determined by the price and volume of sale and lease deals.

We equipped the client with a comprehensive solution that streamlines the processing of commercial property deals and agent receivables. The tool reduces errors and improves the efficiency and transparency of operations related to the sale and lease of commercial real estate.